Give every AI workflow an accountable owner

Departments are buying or building AI on their own. The organization has a policy, but nobody can identify which workflow handles sensitive information or who approves a change. A list of tools does not show how data flows or which actions are possible. A central review process can also become a bottleneck if routine and consequential uses are treated the same way.

We build a workflow register and review route that ties each AI use to an owner and the evidence it needs.

• Each workflow is registered with its task, owner, data sources and possible actions, drawn from the sanctioned tool inventory, data classifications and deployment maps.
• Risk is mapped to the evidence required for release, so routine uses move quickly and consequential ones get deeper review.
• A bounded intake routes through security, business and operating review. Exceptions and material changes are tracked, and an expired approval stays visible until its owner reviews it.
• An unknown owner, missing classification or unreviewed change goes to an unresolved queue with a named follow-up. Emergency suspension runs through an authorized route, and restoration is approved separately.
• For each environment we document prompts, outputs, logs, backups, model services and support access. Private hosting still needs owners and release controls.

• A workflow register. Each AI workflow is listed with its task, data sources, possible actions and accountable roles.
• Review requirements and a release checklist. The evidence each workflow needs before release, scaled to its risk.
• An exception record and escalation map. Open exceptions, expired approvals and material changes stay visible with a named follow-up.

• Business and security owners accept risk within their actual authority.
• Legal or privacy review is added where the workflow requires it.
• The register does not grant system access or declare legal compliance.

An existing governance platform may meet the register and approval needs. Custom work is justified by integration or decision requirements that it cannot meet.

• Working with ALLTIPLY: decision gates and operating ownership
• How we work: the decisions agreed before a build